Privacy Policy

1. Introduction

Welcome to NPF BlueSeal ("we", "our", or "us"). We are committed to protecting your privacy and ensuring the security of the sensitive and legal information processed on our platform.

NPF BlueSeal is an AI-powered document drafting platform designed to help users transform statements into professionally structured petitions, organize official documents, upload case-related files, extract text, and manage user accounts securely. This Privacy Policy explains how we collect, use, and safeguard your personal data, uploaded content, generated documents, and metadata when you interact with our platform.

By using NPF BlueSeal, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

A. Information You Provide Directly

When you use NPF BlueSeal, we collect data you deliberately submit:

• Account & Authentication: Name, email address, password, rank, command, department, enlistment data, and profile pictures provided upon registration.
• Uploaded Files & Documents: Any digital files, PDFs, images, statements, evidence, and documents you upload to your active case files or petition drafts.
• Generated Case Data: Written text inputs like letterhead information, receiver details, subject, and the actual content drafted for document generation.

B. Information Processed via Technology

• OCR & AI Extractions: We use internal and secure third-party algorithms to extract raw text (OCR) from images or documents you upload to formulate structured summaries.
• Transaction Information: When you purchase credit points for document generation, we may log transaction references, purchase value, and invoice history. We do not store full credit/debit card numbers directly. Payments are securely handled by third-party payment processors.

C. Usage and Device Data

We automatically log system activity to ensure our service functions optimally and securely. This includes IP addresses, browser types, interaction logs (e.g., when a petition was drafted), session timestamps, and cookies strictly used for managing authenticated user sessions.

3. How We Use Collected Information

We only use your information as necessary to provide, maintain, and support NPF BlueSeal features. Specific uses include:

• Providing core AI petition drafting and case file generation features.
• Safely processing user-uploaded evidence and document files for text extraction and summaries.
• Authenticating and managing your officer/user account efficiently across desktop and mobile.
• Deducting purchased credit points appropriately upon successful document generations.
• Sending transactional emails and service-related notifications.
• Analyzing metadata to improve generating algorithms strictly internally.
• Investigating any potential security breaches or fraudulent use.

4. Sharing of Information

We do not sell, rent, or trade your personal information or case data to external marketers. We only share information with external parties in the following circumstances:

• Service Providers: We employ trusted suppliers for cloud hosting, database management (e.g., Supabase), payment processing, and specific Artificial Intelligence integrations directly required to power NPF BlueSeal’s core capabilities.
• Legal & Safety Obligations: We may disclose information if required to do so by a court order, official law enforcement subpoena, or to protect the absolute security, rights, or safety of the platform and users.

5. Data Storage and Retention

Your structured documents, drafts, text extracts, and account data are stored safely on secured cloud databases. Case-related files remain stored within your authorized account library indefinitely to provide you continuous access to your generated materials across devices.

You retain control of your digital library. If you actively select to delete a case file or document within the app, the associated data will be flagged for removal from our active production environments. We retain essential account logs indefinitely for forensic, legal, or transaction auditing purposes.

6. Security Practices

Given the legal and professional context of NPF BlueSeal, security is paramount. We implement robust encryption-in-transit (SSL/TLS) and secure database authentication logic. However, no internet-based application is entirely immune to exploits. You are equally responsible for securing your login credentials and ensuring the device you utilize NPF BlueSeal upon is secure.

7. User Rights & Choices

Depending on applicable regulations, you may possess the following rights regarding your data:

• Access: The ability to review the personal account data associated with your profile directly from your dashboard.
• Correction: The ability to update your rank, command, department, or legal name natively inside the setup screens.
• Account Closure: You may request complete deactivation of your account and related records by reaching out specifically to our support channels.

We currently do not offer features targeted directly at minors, and we strictly require platform users to be of consenting, professional legal age.

8. Updates to this Policy

We reserve the right to continually refine this Privacy Policy reflective of our system upgrades or legal requirements. If substantial changes concerning uploading or data processing mechanisms occur, we will announce a formal notice upon dashboard login. Continued use of NPF BlueSeal post-update legally constitutes ongoing acceptance of the adjusted policy.

9. Contact Information

If you have pressing privacy-related inquiries, data exposure concerns, or requests regarding this Privacy Policy, please interface directly with our administration: